Management and knowledge sharing revolution

In the digital age, where technology is developing at a dizzying pace, the digitalization of training processes has become an indispensable part of the operation of any modern company. Traditional training methods, such as on-site training and lectures, are giving way to modern solutions that are not only more effective, but also tailored to the needs of today’s employees.

Traditional training methods

For many years, training in companies relied mainly on traditional methods, such as training in internal employee training rooms, workshops conducted by outside experts or lectures in conference rooms. While these methods have their advantages, they also had numerous limitations:

• First of all, it was time-consuming. The trainings required a considerable time commitment on the part of both the employees and the trainers conducting the training.
• Second, costs. There were high costs involved in organizing classroom training, including room rental, trainer fees, and travel and lodging costs.
• Third, limited scalability. Traditional training was often limited by the number of participants, making it difficult to transfer knowledge to larger teams. Companies with hundreds of employees had to spend huge sums of money to train them.

Digital training methods

The digitization of training processes has brought with it new opportunities that have revolutionized approaches to employee learning and development. The key technologies and tools that have influenced this transformation are:

• E-learning platforms – tools such as the Opexity training platform allow employees to access a wide range of online courses and training materials, available 24/7, without any restrictions.
• Mobile apps. They allow you to learn anywhere and anytime, making training more flexible and convenient. You can study on your way to work, on the train or tram.
• Video conferencing tools – these allow you to conduct live training sessions without the participants being physically present. You don’t have to worry about the cost of traveling to the training or accommodation.
• Simulations and educational games. The use of virtual reality (VR) and augmented reality (AR) allows the creation of realistic simulations that teach through practice. This makes it possible to maintain an engaging form of training without having to physically attend a meeting.

Benefits of digitizing training processes

Digitizing training processes brings numerous benefits not only to companies, but also to employees. Here are the most important ones:

Cost effectiveness

One of the most important advantages of digital training is its cost effectiveness. Costs associated with on-site training, such as room rental, trainer fees, travel and lodging, can be significantly reduced or eliminated altogether. E-learning platforms and mobile apps allow companies to access training materials without incurring these additional expenses.

Flexibility and accessibility

Digital training offers employees the flexibility to learn. With the availability of online materials, employees can learn at a time and place convenient to them. This is especially important in an era of remote work, where employees may be in different cities and even different countries. This flexibility also increases motivation to learn, as employees can adjust the pace and schedule of learning to suit their individual needs.

Personalization of training

Modern e-learning platforms allow personalization of training courses. Thanks to data analysis and various types of algorithms, it is possible to tailor training materials to the individual needs and preferences of specific employees. This personalization leads to a more effective absorption of knowledge and increases the involvement of participants in the learning process.

A wide range of training materials

Digitization allows companies to access a wide range of training materials that can be updated on a regular basis. E-learning platforms offer a variety of courses, articles, and simulation games that cover a wide range of topics. This allows employees to gain knowledge and skills in a variety of areas, which contributes to their comprehensive development.

Progress monitoring and analysis

Digital training tools enable real-time monitoring of employee progress. E-learning platforms offer reporting and analysis features that allow managers to track training results and trickle down training programs, manage certifications, pass thresholds for knowledge consolidation tests or identify areas for improvement. This makes it possible to respond quickly to employee needs and adjust training strategies quickly and easily.

Challenges and barriers to digitizing training

Despite its many benefits, the digitization of training processes also brings with it some challenges that companies must overcome to realize its full potential.

Resistance to change

Introducing new technologies and changes in training processes can encounter resistance from employees. Especially those who are used to traditional teaching methods and are not enthusiastic about technological advances. The key here is to provide adequate support to help employees understand the benefits of digitization and to provide them with the necessary training and resources to use the new tools effectively.

Need for technological infrastructure

Successful digitization of training processes requires the right technological infrastructure. Companies need to invest in tools (computers, smartphones, or business tablets) and e-learning platforms, as well as provide access to high-speed internet. In addition, technical support is needed to address any technical issues that may arise. In the case of the Opexity platform, technical support is an integral part of the training subscription.

Security and privacy concerns

With the digitalization of training processes come data security and privacy issues. Companies must take care to protect employees’ personal data and ensure that all platforms and tools comply with applicable data protection laws and regulations. For this purpose, it is a good idea to familiarize yourself with the rules and regulations as well as the privacy policies of the services your company will be using.

Balance between automation and human factors

While digitalization brings many benefits, it is important not to forget the importance of the human factor in the training process. Automation should not completely replace human interaction, which is crucial for building relationships, sharing experiences and mentoring. Ideally, a balance between technology and human support should be found to create an optimal learning environment.

What does the future hold?

The future of digitizing training processes seems promising, and the development of technology will drive this revolution. That’s why it’s worthwhile for companies to think about digitizing their processes today, not just their training processes.

Artificial intelligence (AI) will play a key role in the future of digital training. AI algorithms can analyze data on employee progress and preferences to provide personalized training recommendations. AI can also support the automation of administrative processes related to training management, saving time and resources.

Virtual reality (VR) and augmented reality (AR) offer tremendous opportunities in the context of training. VR simulations allow employees to practice in realistic settings, which is particularly useful in industries requiring specialized skills. And AR technology can be used to conduct virtual group training in different locations simultaneously.

In summary, for companies that want to be (or remain) leaders in their industry, investing in the digitization of training processes becomes a key component of a strategy to develop and maintain human capital at the highest level.